12 top HR software and tool options to consider in 2025

ADP Workforce Now

ADP was founded in 1949 and is best known as a payroll provider, but it also sells a comprehensive HR information system that offers a full suite of functions. ADP caters to all business sizes, from the small all the way to multinational conglomerates. It also offers a service that enables you to outsource payroll processing to ADP payroll specialists.

Pros

• For companies with offices in the United States and Canada, ADP offers a cross-border system that enables you to store all employee records in one database. The data is easily accessible for reporting, viewing and managing workflow approvals.
• It has decades of experience in the payroll field.
• It has done a good job of building software that is easy to use for employees, managers and HR.
• There is a marketplace of certified partner applications that you can integrate with ADP Workforce Now to supplement its functions.
• A drag-and-drop reporting tool simplifies the process of creating new reports.

Cons

• When first looking at the ADP website, you might find it hard to identify which product is right for your company.
• The software is not as feature-rich as products from some of the other vendors on the list.
• ADP still operates based on country, so customer touchpoints, such as sales, professional services and technical support, are not integrated.

Why you should consider ADP Workforce Now

• ADP has invested heavily in Workforce Now over the past few years.
• It is a stable company with a proven track record.

BambooHR

BambooHR is a popular HR system for small to midsize companies. The vendor continues to add new functionality, including features to support employees from hire to retire. BambooHR is available for use in multiple countries, but some features are only available in the U.S., such as payroll and benefits. The main selling point of BambooHR is its easy-to-use interface, which recently gained an AI chatbot that answers employees' questions.

Pros

• The UI is appealing and requires little to no training for employees.
• System administrators find the application easy to manage.
• Technical support is responsive and helpful.
• Sign-up is easy, and the contract is month to month. So, companies don't have to make long-term commitments.

Cons

• The product's simplicity might prevent you from doing exactly what you want.
• Payroll and benefits are only available for American employees.
• Users typically can't edit BambooHR's standard reports.
• Some features that are helpful for the HR team are only available for system administrators.

Why you should consider BambooHR

• When ease of use is a key consideration, such as for smaller companies, it is especially good.
• The software offers the features most commonly required by employees, managers and HR.
• Pricing is lower than competitors' offerings.
• Companies can easily end their contracts if needed.

Ceridian Dayforce

The Dayforce suite competes directly with ADP Workforce Now, especially in payroll and benefits administration. Ceridian has offered a payroll system that supports multiple countries for years, continues to seek input from customers on how to improve the platform and has invested heavily in adding support for different countries.

Pros

• Dayforce Wallet eliminates the requirement to be paid on a regular schedule. With Wallet, employees can receive their pay a little at a time throughout the pay cycle, based on their organization's rules.
• Ceridian has perfected the process of refreshing the staging and test environment.
• The software is not overly complex to administer after go-live.
• Payroll integrates well with Dayforce's time and attendance functions and simplifies making last-minute adjustments.
• Dayforce Hub provides employees with a personalized landing page, where HR can share important information and links with employees.

Cons

• The UI is not as appealing as those of other vendors.
• The security model can be confusing, which is caused in part by Ceridian using common HR language, such as department or division, in a nonstandard manner. On the other hand, it's easy to make minor adjustments to security roles.
• The platform doesn't offer the same depth of functionality as some others listed here.

Why you should consider Ceridian Dayforce

• It has an integrated platform.
• The payroll module supports last-minute changes with ease.
• Refreshing the test and staging area is easy.

Gusto

Gusto is a full-service HR system for SMBs that includes payroll and benefits support and is designed for American employees. The company was founded in 2011.

Pros

• The software is designed for small to midsize companies.
• It covers the entire employee lifecycle.
• It includes features for managing contractors.
• Most features are available without additional fees.
• Gusto has won multiple awards for its product.

Cons

• The software currently only supports American employees.
• Gusto does not offer the depth of features and services that larger vendors offer.
• Live 24/7 support is not available.

Why you should consider Gusto

• Gusto is particularly well suited for SMBs looking for easy-to-use software.
• The company offers various integrations, including discounts for some vendors.
• The software is end to end, which eliminates the need for users to go from one system to another.

HiBob

HiBob, also known simply as Bob, is end-to-end global HR software. The company was founded in 2015, and the software is known for its engaging UI.

HiBob does not offer payroll or benefits software, but does offer prebuilt integration with leading global payroll providers. In addition to HR functionality, the system also includes employee surveys and a tool for employees to raise concerns anonymously. An applicant tracking system and learning and development modules were added in 2024.

Pros

• The software supports employees from different countries.
• It includes a sandbox or test environment so you can test changes without affecting the production system.
• It was built from the ground up, resulting in a consistent look and feel.
• It comes with prebuilt integrations with many complementary applications.

Cons

• The software does not include payroll or benefits modules.
• Its relatively new status in the global HR market might result in less functionality than some of the more established vendors.
• HiBob only offers a support portal or email support.

Why you should consider HiBob

• The software is designed for global companies, and users can customize features like holiday calendars, currencies and policies.
• The company focuses on its core business and integrates with other vendors to round out its functionality, such as payroll.
• Other features, such as surveys, are available if needed.

Oracle Fusion Cloud HCM

Oracle built Fusion Cloud HCM internally rather than through acquisitions, which enables a consistent look and feel for both employees and HR administrators. Oracle is a dominant player in the business software industry, with significant financial resources to continue investing in HR software. Oracle offers a full suite of functions in a highly configurable system.

Pros

• You can configure the software to support complex business rules.
• Many training options are available for free to customers.
• The software is built with a responsive web design, eliminating the need to install apps on mobile devices.
• Oracle offers additional cloud products you can use to manage all aspects of your business, such as HR help desk software and ERP that are well integrated with the HCM platform.
• AI features can help end users quickly accomplish tasks, such as writing performance feedback or creating a survey.

Cons

• Reporting can be complex, and knowing SQL is recommended for advanced reporting.
• Configuration changes can be complicated and might present a steep learning curve for new system administrators.
• The file format for data uploads isn't intuitive and adds complexity when migrating data.
• Department names must be unique, which can present a challenge when you have multiple operating groups with similar departments, such as finance.

Why you should consider Oracle Fusion Cloud HCM

• Oracle has the funds to continue investing in the HCM suite and related HR tools.
• The system is highly configurable.
• A full suite of integrated modules is available to support other business needs.

Paycom

Paycom was founded in 1998 as a payroll service provider and began adding HR functionality in 2001.

The company continues to add features that simplify the payroll process and give employees more control over when they are paid. Paycom supports a global workforce, but not all its features are available globally.

Pros

• The software focuses on reducing payroll processing time.
• It includes the most common HR features alongside payroll.
• The company's Beti product enables employees in North America to do their own payroll, though approval is required.
• Employees can choose when they are paid instead of waiting for payday.

Cons

• Not all features are supported globally.
• Some reviewers said the reporting feature is difficult to use.
• The company website is not always clear about which features are available outside the U.S.

Why you should consider Paycom

• The vendor offers innovative payroll options, such as enabling employees to do their own payroll processing.
• Paycom includes many common HR features, such as core HR functions, benefits and talent acquisition.
• The vendor is well established in the payroll and HR industry.
• Paycom was built internally rather than growing through acquisitions.

Paycor

Paycor offers a suite of modules to automate the entire HR process, including a pulse survey tool to keep in touch with employees and build employee engagement. While Paycor supports large enterprises -- often defined as companies with 1,000 or more employees -- most of its installed base is at smaller organizations. The software is tailored to work in eight verticals, such as healthcare, manufacturing and nonprofits. Paycor focuses on U.S. organizations and offers full payroll and government reporting features.

Pros

• The product includes a full suite of modules to support the HR team, payroll and employees.
• It was built entirely by Paycor and, therefore, has a consolidated database.
• Simple configuration options make it easier to maintain the system as changes are required.
• Offerings are tailored to customer size and industry.
• Reporting pulls data from a single database and enables you to quickly drill into the data behind charts and graphs.

Cons

• The software only targets customers with employees in the U.S.
• It has fewer configuration options than some other products on the list.
• While Paycor offers many modules and features, its offering is not as comprehensive as the larger vendors'.

Why you should consider Paycor

• It's an all-in-one system that could meet your payroll and HR needs.
• Midsize businesses with less complex requirements can avoid the challenges of administering one of the larger systems.
• You can integrate third-party software to fill functional gaps if needed.

Paylocity

Paylocity was founded in 1997 as a payroll company and later expanded its product to include workforce management and HR functions. The software includes features to support a global workforce, but payroll outside the U.S. is provided by a third party.

From an HR perspective, the software includes features to support the full lifecycle of an employee, including compensation management, learning and performance management.

Pros

• The vendor has a long history in payroll and HR.
• Employees can choose when they are paid instead of having to wait for the regular pay date.
• The software covers every stage of an employee's time with the company.
• It includes employee engagement tools, including rewards and recognition.

Cons

• While the software includes features to support a global workforce, the Paylocity website is geared toward American companies, and some features are specific to the U.S.
• Payroll for regions outside of the U.S. is done by a third party.
• Standard reports can include merged cells, which can be inconvenient when sorting data in the spreadsheet or performing other actions.

Why you should consider Paylocity

• The software includes many HR and related features to support employees, managers and HR staff.
• The software also includes ways to help build employee engagement.
• Paylocity has a long history in the industry and continues to invest in its platform.

SAP SuccessFactors Human Experience Management Suite

SAP SuccessFactors was a major player in the early days of SaaS HCM. Following its acquisition by SAP in 2012, SuccessFactors benefited from renewed investment because it became SAP's main HR offering, replacing an on-premises system. SAP SuccessFactors Human Experience Management (HXM) Suite is a highly configurable, comprehensive suite. Users see a consistent look and feel, which is important since many of SuccessFactors' modules were acquired over time.

Pros

• The comprehensive system covers everything companies need from an HR perspective.
• It offers advanced reporting.
• It has an appealing look and feel.
• It supports country-specific languages and payroll rules for many countries around the world.
• SAP is committed to continued investment and innovation to improve the software.

Cons

• Many modules were acquired and only partially integrated. While most of this is hidden from users, the system administrator has to learn how to use different systems when making configuration and permission changes.
• As with any highly configurable HR application, it can be more challenging to make configuration changes.
• When you're using one of the acquired modules, the data is stored in multiple databases, which makes reporting more challenging.

Why you should consider SAP SuccessFactors HXM Suite

• The product is offered by one of the biggest software vendors in the world, which has the resources to continue investing in the software.
• The software is highly configurable, which makes it possible to meet complex business needs.
• There are features that cater to the needs of global companies.

UKG Pro

UKG was formed by the 2020 merger of Ultimate Software and Kronos. While there was some functional overlap, the addition of Kronos' time and attendance features to Ultimate's HR software has provided the combined company with a solid feature set. However, because of the merger, there are two databases: one to store time and attendance data and one for all the other employee data. UKG continues to be one of the top-performing HR software vendors, and as it continues to integrate the two product lines, the offering should only improve.

Pros

• The combined company offers a comprehensive HR system with advanced timesheet functions from the Kronos side of the merger.
• Transferring time and attendance data from one system to the other has been simplified.
• The interface is user-friendly.
• The software can be configured to meet unique business needs.

Cons

• Data is split between two databases.
• Configuration changes have to be made in two systems.
• While the software supports many languages, it does not have the same geographic breadth as products from some of the other large vendors.

Why you should consider UKG Pro

• It includes a full suite of HR functions.
• It offers an advanced time-tracking application.
• It has a modern UI.

Workday Human Capital Management

Workday was founded in 2005 with the goal of building a cloud-based HR and finance system. One of the founders previously started PeopleSoft in 1987, which went on to become one of the top-rated on-premises HR systems. Workday's HCM system serves a global customer base with feature-rich applications. Like Oracle and SAP, Workday's HR software provides an end-to-end system for companies looking to automate the whole employee lifecycle, including payroll.

Pros

• It includes a full suite of HR functions.
• Flexible configuration options enable companies to meet global needs.
• Reporting and analytics features are top-rated.
• Workday built its system from the ground up, providing users with a consistent look and feel, a single database and one security model.
• Other departments, such as finance, can also use Workday.

Cons

• The learning management system requires continued investment to compete on an equal footing with competitors.
• Workday continues to build up its presence in the Asia-Pacific region, which had been lacking, both in terms of internationalizing the software itself and building a network of certified partners.
• The UI feels out of date compared to some competitors.

Why you should consider Workday Human Capital Management

• It offers leadership with a long history of success in HR software.
• A large installed base ensures the company has the funds to continue investing in new, innovative software.
• The system was built internally rather than through acquisitions.
• The company has an impressive customer list.

HR software buying tips

HR software selection and implementation is a daunting process that involves a substantial commitment of resources. Early in the project, you want to consider the following points to help validate your needs, build a business case and zero in on the right vendors:

• Create a requirements document, and ask for input from stakeholders, such as leaders in finance, payroll, HR and IT.
• Understand your budget for annual software licenses and the implementation itself. Also, consider how much it will cost to implement features in the future that were not included in the initial implementation.
• Form a project team that includes members from key stakeholder groups, such as HR, IT, finance and legal.
• Before scheduling a demo, make sure the vendors know what your needs are and what is most important to your organization.
• Make sure all members of the project team attend demos and take notes.
• Keep in mind that the more expensive applications often include higher implementation and consulting fees.

Features to look for when buying HR software

When evaluating vendors, it's important to remember that each module in a suite may not be as feature-rich as the other modules. For example, one vendor might emphasize the recruiting function, while another focuses on performance management. Some vendors may have acquired other vendors to enhance their own HR software offerings, which can lead to differences in the user's experience from one module to the next.

While each company is unique, when it comes to buying HR software, you might want to consider the following points:

• Determine whether the application supports each region where you have employees. That means, for example, making sure the UI is translated into local languages and payroll adheres to local tax laws.
• Reporting and dashboards continue to gain in importance. Take a close look at the product's standard reports and dashboards, and try to understand how easy or difficult it will be to build your own.
• You might need integrations with other applications that rely on your current HR software. This could be payroll, finance or other systems managed by IT.
• Mobile features are important. Determine if an app is required to access the HR software remotely and whether it supports the types of devices used in your organization.
• Consider whether the software has enough breadth to support your organization as it grows.
• Determine if the vendor has integrated AI features into the software, and ask about its plans for the future.
• Find out if the software was built by one company, if it was created through acquisitions or if third-party partners are included in the software. Often, a product built by one company has one database and a consistent look and feel, while software built through acquisitions can include more than one database, have an inconsistent UI and require system administrators to make changes in multiple places. Third-party software might require an additional contract and multiple technical support teams, and it could bring integration challenges.

Editor's note: This article was updated in January 2025.

Eric St-Jean is an independent consultant with a particular focus on HR technology, project management and Microsoft Excel training and automation. He writes about numerous business and technology areas.